Electronic Medical Records
Spectrum Operations, Training and Compliance (OTC) serves faculty and clinical research personnel at Stanford School of Medicine, Stanford University Medical Center, Lucile Packard Children's Hospital, and the Veterans Affairs Palo Alto Health Care System.
- Budget & Billing Support
- Regulatory/Compliance Support
- Study Facilitators
- Training & Education
- Point of Contact for questions about clinical research
Operations, Training & Compliance
800 Welch Road
Palo Alto, CA 94304
Fax (650) 723-8552
If you need access to electronic medical records for research purposes you should use STRIDE.
What is an Electronic Medical Record (EMR)?
An Electronic Medical Record (EMR) is a systematic collection of electronic health information about individual patients or populations. Records may include a whole range of data in comprehensive or summary form, including demographics, medical history, medication and allergies, immunization status, laboratory test results, radiology images, vital signs, personal stats like age and weight, and billing information.
- Stanford Hospital and Clinics (SHC) uses Epic
- Lucile Packard Children's Hospital (LPCH) uses Cerner
Epic (for SHC Electronic Medical Records)
- A computerized physician order entry (CPOE) system allowing providers to manage and communicate orders and results
- A clinical documentation tool that enhances workflow for all caregivers and makes information accessible to those who need it
- An electronic medication administration record (eMAR) and closed-loop medication administration system that ensures patient safety and reduces errors
- An integrated set of tools that allows data to move with patients across all areas such as clinics, the emergency department, and inpatient units
- An electronic system for patient registration, appointment scheduling, billing and other business related functions
- An online communication tool which connects our referring providers with us
- A patient portal which empowers our patients to become directly involved in the management of their own health information and the services they receive from providers
Stanford University staff who require access to Epic will need to contact their department for instructions. Getting access to Epic is easy, but the process for doing so varies by role. As this is a hospital system, the process requires a SID number to be approved by a delegate in your dept (Usually your DFA or IT manager)
For more information:
For more information regarding what type of training and other Epic resources, click link below.
EPIC is a certified level seven EHR which means that it is in compliance with 21 CFR Part 11 and its definition of a closed system, including 21 CFR 11.10 relating to signatures and maintaining privacy and security.”
You need to have an approved HIPAA authorization from the IRB to review medical records. Different waivers are required depending on when you are reviewing the EMR, ie prior to consent for screening purposes. For more information, please review the guidelines on the IRB website.
Stanford Hospital & Clinics requires a completed and signed written request and authorization for release of health information form before releasing any documents. You can fax a cover sheet to the IRB with a copy of the approved IRB protocol and HIPAA authorization. » Download cover sheet.
Cerner (for LPCH Electronic Medical Records)
Any request for access for LPCH must be submitted by an authorized approver. The Stanford electronic form is also accepted.
A manager or supervisor should know how to request access since most of the time Stanford users just receive View Only Patient Care access in Cerner.
- Download LPCH Network Access Request Form
Contact the LCH service desk for issues with applications or workstations. Many times the service desk can help but if they cannot resolve the issue then the service desk can log a request or an incident to get another area involved to help resolve the issue. The service desk is available 7 days a week 24 hours a day. They can be reached at 866-287-3768 or 8-7500 internally.
Go to the LPCH Medical Records website.