Electronic Medical Records
Spectrum Operations, Training and Compliance (OTC) serves faculty and clinical research personnel at Stanford School of Medicine, Stanford University Medical Center, Lucile Packard Children's Hospital, and the Veterans Affairs Palo Alto Health Care System.
- Budget & Billing Support
- Regulatory/Compliance Support
- Study Facilitators
- Training & Education
- Point of Contact for questions about clinical research
OnCore CTMS for
Operations, Training & Compliance
800 Welch Road
Palo Alto, CA 94304
Fax (650) 723-8552
If you need access to electronic medical records for research purposes you should use STRIDE.
If you need access to electronic medical records and ancillary data for your cancer research project, contact Stanford Cancer Institute Research Database (SCIRDB).
What is an Electronic Medical Record (EMR)?
An Electronic Medical Record (EMR) is a systematic collection of electronic health information about individual patients or populations. Records may include a whole range of data in comprehensive or summary form, including demographics, medical history, medication and allergies, immunization status, laboratory test results, radiology images, vital signs, personal stats like age and weight, and billing information.
- Stanford Hospital and Clinics (SHC) uses Epic
- Lucile Packard Children's Hospital (LPCH) uses Epic
Epic (for SHC Electronic Medical Records)
- A computerized physician order entry (CPOE) system allowing providers to manage and communicate orders and results
- A clinical documentation tool that enhances workflow for all caregivers and makes information accessible to those who need it
- An electronic medication administration record (eMAR) and closed-loop medication administration system that ensures patient safety and reduces errors
- An integrated set of tools that allows data to move with patients across all areas such as clinics, the emergency department, and inpatient units
- An electronic system for patient registration, appointment scheduling, billing and other business related functions
- An online communication tool which connects our referring providers with us
- A patient portal which empowers our patients to become directly involved in the management of their own health information and the services they receive from providers
Stanford University staff who require access to Epic will need to have their department submit an online request (note: requestor must have SID number). Your DFA should be the authorized approver to approve requests. Exceptions: Dept. of Medicine and CCTO.
For more information:
EPIC is a certified level seven EHR which means that it is in compliance with 21 CFR Part 11 and its definition of a closed system, including 21 CFR 11.10 relating to signatures and maintaining privacy and security.”
You need to have an approved HIPAA authorization from the IRB to review medical records. Different waivers are required depending on when you are reviewing the EMR, ie prior to consent for screening purposes. For more information, please review the guidelines on the IRB website.
Article Under Construction - Updates Coming Soon!
Epic (for LPCH Electronic Medical Records)
- LPCH Epic Request Process for Research Staff or Research Monitors
LPCH: 650-498-7500 or email: email@example.com
Go to the LPCH Medical Records Website
- Request an SCIRDB Consultation
Schedule a consultation using our form