Electronic Medical Records

• A computerized physician order entry (CPOE) system allowing providers to manage and communicate orders and results
• A clinical documentation tool that enhances workflow for all caregivers and makes information accessible to those who need it
• An electronic medication administration record (eMAR) and closed-loop medication administration system that ensures patient safety and reduces errors
• An integrated set of tools that allows data to move with patients across all areas such as clinics, the emergency department, and inpatient units
• An electronic system for patient registration, appointment scheduling, billing and other business related functions
• An online communication tool which connects our referring providers with us
• A patient portal which empowers our patients to become directly involved in the management of their own health information and the services they receive from providers

• Learn more

Stanford University staff who require access to Epic will need to contact their department for instructions. Getting access to Epic is easy, but the process for doing so varies by role. As this is a hospital system, the process requires a SID number to be approved by a delegate in your dept (Usually your DFA or IT manager)
For more information:

• Access to Epic
• Tip Sheet: Epic Access Request for Research Coordinators (docx, 6/18/12)

For more information regarding what type of training and other Epic resources, click link below.

• Epic Training – New Users

EPIC is a certified level seven EHR which means that it is in compliance with 21 CFR Part 11 and its definition of a closed system, including 21 CFR 11.10 relating to signatures and maintaining privacy and security.”

• 21 Part 11 Compliance Document (pdf)

• Telephone Support

You need to have an approved HIPAA authorization from the IRB to review medical records. Different waivers are required depending on when you are reviewing the EMR, ie prior to consent for screening purposes. For more information, please review the guidelines on the IRB website.

Stanford Hospital & Clinics requires a completed and signed written request and authorization for release of health information form before releasing any documents. You can fax a cover sheet to the IRB with a copy of the approved IRB protocol and HIPAA authorization. » Download cover sheet.

The Hospital Medical Record Dept (HIMS) website

Any request for access for LPCH must be submitted by an authorized approver. The Stanford electronic form is also accepted.

A manager or supervisor should know how to request access since most of the time Stanford users just receive View Only Patient Care access in Cerner.

• Download LPCH Network Access Request Form

Contact the LCH service desk for issues with applications or workstations. Many times the service desk can help but if they cannot resolve the issue then the service desk can log a request or an incident to get another area involved to help resolve the issue. The service desk is available 7 days a week 24 hours a day. They can be reached at 866-287-3768 or 8-7500 internally.

21 Part 11 Compliance Document

Go to the LPCH Medical Records website.